Microsoft 365 optimization is the process of right-sizing licenses, eliminating ghost assignments, and rebalancing E3/E5 mix to cut renewal cost without losing capability. UMS engagements typically deliver 20-40% Microsoft renewal savings, with first quick wins surfacing in 2-3 weeks - documented as far back as a $500K finding for NYC Housing Authority in 3 weeks.
Quick wins in 60-90 days. Free initial assessment to identify immediate savings opportunities across your Microsoft estate.
May 2026
Microsoft's licensing model changes constantly - new SKUs, bundled services, shifting compliance requirements. Most IT teams don't have the bandwidth to track every change, which means you're almost certainly overpaying.
Most organizations overpay for Microsoft by 15-20% - not because they negotiated poorly, but because Microsoft's licensing complexity is designed to make optimization nearly impossible. UMS brings 25+ years of Microsoft licensing expertise to cut through the noise. We found NYC Housing Authority over $500K in savings in just 3 weeks by analyzing their agreement renewal window. For a 5,000-user enterprise at $25/user/month, typical E3 vs E5 optimization and license right-sizing delivers $270K+ in annual savings.
Identify unused or underutilized licenses across M365, Azure, and on-premises deployments. Typical finding: 15-30% of licenses are misallocated.
We know Microsoft's playbook. We'll prepare you with competitive alternatives, benchmark data, and negotiation strategy before your EA or CSP renewal.
Right-size VMs, leverage reserved instances, eliminate orphaned resources, and optimize hybrid benefit usage to cut Azure costs by 20-35%.
Stay audit-ready with continuous license position monitoring. Avoid surprise true-up costs and compliance penalties.
Three phases. No reports gathering dust. Engagements run on the timeline of your renewal, audit, or fiscal year.
We analyze your entire Microsoft footprint - licenses, usage, contracts, and upcoming renewals - in as little as 2 weeks.
You receive a detailed report with specific, prioritized savings opportunities and a clear implementation plan.
We execute the optimizations and lead your renewal negotiations, ensuring you get the best possible terms and pricing.
UMS reconciled a regional insurance carrier's Microsoft entitlements and deployments, showed its on-prem SQL Server, Windows Server, and System Center estate could stay on perpetual rights without new renewal purchases if versions stayed flat, and created a transfer-plus-downsize plan for the Microsoft 365 subscription stack.
Across multiple Microsoft reconciliation cycles, UMS helped a regional consumer finance lender reconcile deployment and entitlement data, surface hidden SQL and Office exposure, and turn annual true-up work into a repeatable operating process.
UMS identified over 10,000 inactive Microsoft licenses and reduced NYCHA's EA renewal by $495K in Year 1 - $2.2M over the 5-year term. Phase 1 of a broader engagement spanning Azure cloud optimization and a $17M multi-vendor contract portfolio across 16 publishers.
Multiple mayors, multiple administrations - one constant partner delivering results. UMS has managed NYC's enterprise software portfolio across 80+ agencies for over 25 years, driving $800M+ in cumulative savings through centralized licensing, vendor negotiations, and audit defense. Recently signed a 6-year renewal - their longest commitment yet.
Give us 30 minutes. We'll show you exactly where the savings are. Zero upfront. Paid only on results.