Don’t Get Burned By Short-Term Requirements

The Challenge

It’s not a question of if an emergency will happen, it’s a question of when. COVID-19 (coronavirus) is one such emergency currently impacting many businesses and local governments today. Your organization should be prepared with a realistic and ready plan to ensure your business operation runs smoothly, efficiently and successfully during a state of emergency.

Adding new IT functionality rapidly or making drastic changes with existing vendors can have undesirable short- and long-term impacts to the bottom line:

  • Changing solutions can bring along unforeseen network, software, hardware and other costs

  • You may already own something that fits your needs, but it is hidden in a “bundle”

  • You may find that licensing rights you thought you had, disappeared when maintenance was dropped


Customer Success Stories

Undercover Licensing

When the coronavirus began to spread, IT was directed to find and implement a work-from-home solution. As they scoped out a Citrix solution they were surprised to find, with UMS, that Microsoft RDS licensing would also be required and could increase costs by more than $500,000. By identifying the issue early, they could plan budget, reduce cost through negotiation and risk audit exposure.

Overlapping Solutions

A customer needed to determine how their workers could effectively work and communicate remotely. They were approached by several vendors offering “free” help and limited-term licensing solutions. UMS evaluated their entire software portfolio to identify applications with existing functionality that would serve their remote work needs, resulting in more than $6M in savings and significant productivity improvements.

Audit Failure

Following Hurricane Sandy, one New York government agency used emergency funding to quickly ramp up to levels needed to respond to the crisis. Subsequently, this agency failed three internal audits for spend management, impacting their ability to get future budget approvals. UMS was brought in to identify needed improvements in the agency’s spend management processes so that budget could be used efficiently and to ensure future compliance.

The Solution

Leverage experts, like those at UMS, to help validate your current remote user strategy and to avoid any future long-term negative financial impact on your organization, due to rash, “short-term” solutions.

UMS can review with you in detail what you already own as well as potential upgrade options that may save you money over current “freemium” offers that may cost you more in the long run.

For more information or to discuss your current strategy, please contact us at info@umsol.com