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Enterprise

Fortune 500 Manufacturer

21% reduction in Microsoft EA renewal cost

21% EA Cost Reduction
1,000+ SQL Instances
2 Weeks Time to Results
Timeline: Rapid assessment completed ahead of EA renewal milestone
Overview

Data-driven negotiation leverage across 1,000+ production SQL Server instances. Rapid assessment, immediate savings, zero business disruption.

A large US manufacturer was facing a major Microsoft Enterprise Agreement renewal with over 1,000 production SQL Server instances. UMS conducted a data-driven assessment that provided critical negotiation leverage, achieving a 21% reduction in renewal costs. The engagement demonstrated how deep licensing expertise translates directly into bottom-line savings during high-stakes vendor negotiations.

Case Breakdown

Challenge

The client faced a high-stakes EA renewal with a large SQL footprint and limited tolerance for operational disruption.

What UMS Did

  • Built an entitlement-versus-deployment fact base across 1,000+ production SQL instances before commercial negotiation started.
  • Quantified where licensing assumptions and renewal tiers were misaligned with actual consumption patterns.
  • Used the evidence package to negotiate improved terms without forcing risky changes during the renewal cycle.

Business Impact

  • 21% reduction in EA renewal cost.
  • Lower total software run-rate while maintaining production continuity.
  • Established a repeatable governance model for future true-ups and renewals.

Client name withheld due NDA; results are from internal program records.

Supporting Sources

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